How to Reply-All in Gmail on Desktop and Mobile

March 18, 2024
Table of Contents
Table of Contents

Communication in Gmail involves more than just hitting "Reply." Knowing how to utilize the "Reply all" feature can be very effective for group conversations.

In this guide, we'll walk you through the step-by-step process of responding to multiple recipients in Gmail on desktop and mobile. Ready to reply to everyone in a single click? Let’s get started!

What is reply-all in Gmail?

Reply-all is a Gmail feature that allows you to respond to an email message while including all the original recipients of the email in the response. When you use the reply-all option, your reply is sent to the person who sent you the email and to everyone else who was included in the original email thread.

This is particularly useful in group conversations or email chains involving multiple people, as it ensures that everyone stays informed about the ongoing discussion.

How to reply-all in Gmail on desktop

Step 1: Open email you want to reply to

Navigate to your Gmail. 

Identify the message you want to reply to and click it to open it. 

Step 2: Select the “Reply All” option below message

To reply to all the recipients of the message simultaneously, click the “Reply all” button at the bottom of the message. 

Step 3: Type out your reply and click “Send”

Now, all that’s left to do is type out your reply under the original message window and click “Send.” You’ll be able to see all the recipients of the original message are added to the “To” field of your reply. You have now replied to all the recipients of the original message. 

Needing to send a message to multiple recipients at the same time happens frequently. Knowing how to forward emails and how to use the CC feature in Gmail can help a lot. 

Other times, you may want to initiate a mass message to multiple recipients. Gmail has helpful features to achieve that as well; however, you can’t personalize these messages, nor can you track them. This is why the most efficient way to do this is with YAMM.

YAMM is a Gmail add-on that allows you to send mass messages directly from Gmail, but guess what? You can personalize these messages and track how many are reaching your audience. 

How to reply-all in Gmail on mobile

If you’re on mobile, here’s how you can use the reply-all feature on your phone or tablet.

Step 1: Open message you want to reply to in Gmail app

In your Gmail app, click to open the message you want to reply to. 

Step 2: Tap “Reply All” below the message

Right below the message, you’ll notice the “Reply all” button. Click it. 

Step 3: Type out your reply and tap “Send”

Now, simply type your reply and hit the “Send” button. In the CC field, you’ll see that all the email addresses of all original recipients of the message are also added. 

Want to send a mass email instead? You should try YAMM

Using the reply-all feature is easy when you want to send a message to many recipients in a single click. However, the issue is that the message can’t be personalized. Everyone will see the same message, which will need to be templated and generic to apply to everyone. 

This is where YAMM can help. With YAMM, you can send a mass email message with a single click, and you can personalize every message so that it resonates with every recipient. Also, track your messages to see which ones reached your audience and which didn’t. Plus, you can do everything from the comfort of Gmail and Google Sheets. Isn’t that neat? 

If you frequently send mass emails, try YAMM once. You’ll see an instant difference in the quality of your messages.

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