Are you looking for a way to streamline your workflow and save time when sending emails? Sending the same email to multiple recipients separately can be a tedious and time-consuming task, but it doesn't have to be. With the right tools and strategies, you can easily send personalized emails to multiple recipients without having to manually draft and send each one.
In this article, we'll discuss two methods for sending the same email to multiple people: using Gmail's default features and a mail merge tool. We'll also explain why the latter is the best option for sending mass emails.
By the end, you'll be able to easily and quickly send the same email to multiple people without sacrificing quality or spending hours of your time. Let's begin!
How to send out an email to multiple recipients in Gmail
Using default Gmail features
Using Cc, Bcc, and multi-send features in Gmail is the most common way of sending emails to multiple recipients.
- Cc (carbon copy) is a feature that lets you send one message to multiple recipients, but the recipients can see who else was included in the message.
- Bcc (blind carbon copy) is a feature that allows you to send one message to multiple recipients, but the recipients cannot see who else was included in the message.
- Multi-send is a feature available on Google Workspace that allows you to quickly and easily send the same message to multiple recipients without having to type out each individual address.
To use "Cc" or "Bcc" in Gmail, simply click the "Cc" or "Bcc" buttons and enter the email addresses of the people you want to send the message to.
While to use the multi-send feature, you need to have a Google Workspace account and activate it. Then, it will appear on your bottom toolbar.
Using a mail merge tool
A mail merge is a powerful tool for automating the process of sending out personalized emails to multiple recipients. With a mail merge, you can quickly and easily send out the same email to multiple recipients, with each email personalized for that particular recipient.
One of the most popular and user-friendly mail merge tools is YAMM (Yet Another Mail Merge). YAMM takes the hassle and time out of sending bulk emails by allowing you to quickly and easily send personalized emails to multiple recipients with just a few clicks.
YAMM also provides powerful features such as auto-follow-up messages, automated scheduling, and email tracking so that you can easily monitor the success of your campaigns.
Plus, a mail merge tool like YAMM works as an add-on for Google products like Gmail and Sheets. This means you don't have to leave your browser or switch between multiple apps to send emails.
What’s wrong with using CC, Bcc, or multi-send?
Using CC, Bcc, or multi-send can have some significant drawbacks such as:
They lack personalization
When you use these methods to send emails, you are not able to personalize the email for each recipient. This can make the message seem impersonal or unimportant. Recipients can also feel like they are being spammed, as the message is sent to multiple people.
They're not as efficient
It can take a long time to compose an email when you are using Cc, Bcc, or multi-send. You have to enter each recipient's email address separately and this can be time-consuming. It also takes longer to compose the message if you have to make sure it is suitable for all recipients.
They can lead to privacy issues
If you are using Cc or Bcc, it is possible that the wrong people could accidentally get access to the email. This could lead to a loss of privacy or unwanted disclosure of confidential information. It is also difficult to ensure that the recipient list is secure if you are using multi-send.
They're not as professional
Using Cc, Bcc, or multi-send can be seen as unprofessional and can give the impression that you are not taking the time to tailor your emails to the individual. It can also give the impression that you do not care about the quality or importance of the message.
They can't be tracked
Using Cc, Bcc, or multi-send makes it difficult to track responses. You cannot tell who has opened the message, who has read it, or who has responded. This can make it difficult to gauge the effectiveness of your message and may mean you do not get the desired results.
You might reach Gmail's daily limit
Gmail has a daily limit on how many emails you can send in one day. If you are using Cc, Bcc, or multi-send to send out emails, then you may quickly reach this limit. This can be inconvenient if you need to send out emails on a regular basis.
Gmail may mark your emails as spam
If you use Cc, Bcc, or multi-send too often, then Gmail may start to mark your emails as spam because it looks like you are sending out unsolicited emails. This can lead to your messages being blocked or not reaching the intended recipient.
Overall, using Cc, Bcc, or multi-send can be a good option for quick updates or to send the same message to a large group of people, but for more personalized communication, it’s better to use other methods.
What are the advantages of a mail merge?
Mail merge is an extremely convenient way to send out the same message or information quickly and efficiently. It can save you a lot of time, energy, and money, as you no longer need to compose individual emails for each receiver.
Here are some advantages of using mail merge.
Easily send out an email to your entire list at one time
Mail merge allows you to quickly send out an email newsletter or invitation to your entire list of contacts with just a few clicks. This is especially beneficial for companies or organizations that need to send out a large number of emails.
Automatically personalize your emails for individuals
With mail merge, you can automatically personalize each email with the receiver's name and other details that you have in your database. This makes the email more personalized and increases the chances of getting a response.
Track how contacts are interacting with your email
Mail merge also comes with tracking features that allow you to track how your contacts are interacting with your emails. This helps you gain insights into what type of content works and what doesn't, allowing you to refine your email marketing strategy.
Mail merge also tracks the open rate and click-through rate of your emails. This information can be used to refine future campaigns, as well as identify contacts that may be more likely to respond positively.
Save time and resources
Mail merge allows you to quickly send out emails without having to manually compose each one. This saves you a lot of time and energy, as well as money in terms of resources.
The automated process of mail merge eliminates the possibility of human error. This means that the emails are sent out accurately without any spelling or grammatical mistakes. This helps create a professional impression and increases the chances of getting a positive response. You also are less at risk of mistyping an email, which would cause a bounce.
Integration with Google products
YAMM is integrated with some of the most popular Google products, including Gmail and Google Sheets. This integration allows you to quickly import your contacts and data from these services, which makes it even easier to create a successful email campaign.
In addition, the integration with Google Sheets makes it easy to track the results of your campaigns. This allows you to quickly identify which messages are working and which ones need to be improved.
Use a tool like YAMM to send mass emails in Gmail
Sending the same email to multiple recipients separately is a breeze with YAMM. Simply install the tool, prepare your mailing list, compose your message, and you're all set to send out mass emails in Gmail.
YAMM also offers features like advanced scheduled and delayed sending, a segmented mailing list, trackable links, and more. This makes it a great all-in-one solution for managing your email campaigns.
So why wait? Install YAMM today and start streamlining your Gmail experience!