How to Send An Email To All Your Contacts in Gmail

February 27, 2023
Table of Contents
Table of Contents

It can be time-consuming to send an email to all your contacts in Gmail. Fortunately, Gmail provides a simple way to send emails to all your contacts at once through mass email features (cc, bcc, multi-send).

However, these features may not be enough for more complex tasks such as personalizing emails, sending attachments, or tracking recipients. This is where a mail merge comes in handy. Mail merges allow you to create personalized emails for each of your contacts with ease and save time in the process.

In this article, we will discuss how to send an email to all your contacts in Gmail using a mail merge. We will also explore some of the drawbacks of using mass email features in Gmail and why you should consider downloading a mail merge.

So, let’s get started!

How to send an email to everyone in your contact list in Gmail

Step 1: Download a mail merge

Before you can send emails to your contacts, you need to download a mail merge program. Most mail merge programs are available for free online, and many offer a wide range of features such as personalization and attachments.

YAMM (Yet Another Mail Merge) is one of the most popular mail merge programs available for Gmail. It offers both free and paid plans, depending on your needs.

With YAMM, you can easily create custom templates, add attachments, and merge data from CSV files. It also allows you to track opens and clicks so that you can measure the success of your emails.

Furthermore, YAMM boasts an intuitive interface that makes it easy to set up and manage emails. To install YAMM, simply create a free account and follow the instructions provided. With a few simple clicks, you can have YAMM up and running in no time.

Step 2: Export all of your contacts

Once you’ve installed the mail merge program, it’s time to prepare your contact list. You might have a Google Sheet where you’ve created a simple spreadsheet that contains the names, email addresses, and other relevant data of your contacts. You can either export contacts from Google Contacts or directly from YAMM.

To import contacts, go to the Add-ons dropdown on your contact list, go to Yet Another Mail Merge, and select Import Contacts. You can select to import contacts from Google Contacts here or enter them yourself with YAMM.

Step 3: Draft your email message in Gmail

Now that you have prepared your contact list, it’s time to draft the email message you want to send to all your contacts in Gmail. To do this, open Gmail and compose a new email. In the message, make sure to include all necessary information such as an introduction, body text, and a call-to-action (CTA).

Make sure to use curly brackets in your message to personalize emails for each of your contacts. For example, if you want to greet each contact by their name, you can use the following code: {{First Name}}.

Step 4: Start your mail merge

Once you have drafted the email message, it's time to learn how to send a mass email in Gmail usinge mail merge. To do this, click on the ''Extensions'' tab in Gmail and select YAMM from the list of available apps, and then select ''Start Mail Merge'' from the drop-down menu.

The mail merge will now start, and you will be prompted to enter ''Sender Name'' and ''Email template''. You can also attach files, if necessary.

Step 5: Send out your emails and track them

Once you have set up the mail merge, it's time to send the email to all your contacts in Gmail. To do this, click on the ''Send'' button, and YAMM will start sending out your emails in batches.

Your email should be sent to the appropriate recipients with their names entered into the markers.

You can also track the success of your emails by using YAMM’s built-in analytics. This will allow you to monitor opens and clicks so that you can see how many people are engaging with your emails.

YAMM also allows you to schedule emails, so that you can make sure your emails are sent out on the days and times that best suit your contacts.

However, you can only send 50 emails per day on the free plan, and if you need to send more emails than this, then you will need to upgrade to a paid plan.

That’s it! You now know how to send an email to every contact in Gmail using a mail merge. Just remember, when using a mail merge, it’s important to personalize your emails and ensure that the content is relevant to your contacts. That way, you can ensure that your emails are engaging and have the best possible chance of success.

Now, let's take a look at why Gmail's mass email features are not as effective as using a mail merge program.

Why not use mass email features in Gmail?

The Cc and Bcc features of Gmail are not designed for sending large numbers of emails. They can easily lead to errors, such as accidentally including the wrong contacts in your email list or forgetting to include a contact altogether. Additionally, Cc and Bcc are limited in their capabilities, as they cannot track or personalize emails.

The multi-send tool in Gmail does not allow you to track or personalize emails. As a result, you won't be able to measure the success of your emails and analyze what works best.

Try out YAMM for free today

So, if you’re looking for a reliable and professional way to send emails in bulk, then consider using YAMM. It's a fantastic mail merge tool that will help you send bulk emails with ease, and is completely free to use. Try out YAMM today, and see how it can help you take your email campaigns to the next level!

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