If you love Gmail and you’ve just set up a new business, getting a Gmail business account is the next logical step. You stay with the platform you love for your daily communication needs while enhancing your credibility and projecting professionalism.
In this blog post, we’ll show you how to create a Gmail business account in a few simple steps. Then we’ll move on to things you should know about Gmail business accounts so that you can get precisely what you need from Gmail for your business. Let’s jump in!
How to set up a business email with Gmail
Step 1: Sign up for Google Workspace
Navigate to Google Workspace to begin your sign-up process.
Click on ‘Start free trial.’
Enter the name of your business, the number of employees you have, and the region your business operates in, and click ‘Next.’
Google will now ask you for your contact information. You can enter your existing Gmail address and click ‘Next.’
Google will now ask you if you’ve acquired a domain for your business or if you need to get one.
Step 2a: Enter an existing domain
If you click ‘Yes,’ Google will now ask you to enter this domain. So, enter your domain and click ‘Next’. You must choose your domain wisely, as Google will use it to set up custom email addresses for your business. Later, you’ll also be asked to verify your domain ownership.
If you’ve been using a personal email address and now want to import all your emails to your new Gmail workspace account, you can use Gmail’s import mail feature. Learn how to use Gmail’s import feature to import mail from other accounts.
Step 2b: Create a new domain
If you don’t have a domain, you can enter one you’d like for your business, and Google will show you if it’s available. Google will also show you the availability and pricing of closely matched domains.
Step 3: Create a login for your account
Enter your login credentials in the next window, complete the captcha, and click ‘Agree and continue.’
Step 4: Select a pricing plan
Google will now ask you to sign in using the domain you entered and then pick a pricing plan to begin with. Choose your pricing plan here. Below, we’ll discuss the various pricing plans and their offerings in more detail.
Step 5: Finish signup
Once you’ve selected a pricing plan, click ‘Finish’ to complete your sign-up process.
Now that you have a dedicated business account, you can explore options that allow you to send marketing messages strategically and more efficiently. To send personalized messages to a large contact list, you can rely on YAMM.
YAMM is an app that is ‘recommended for Google Workspace accounts.’ It lets you send mass, personalized messages without leaving your favorite platform, Gmail. Explore marketing with nothing but Google Workspace.
What to know about Google Workspace email accounts
Here are additional things you should know to get the most out of Google Workspace for your business.
Important Google Workspace settings to know
Setting up Google Workspace for your business involves several vital settings to ensure smooth operation and security. As an admin of the Google Workspace account, here are some essential Google Workspace settings to know:
- User Management: Add and manage users under ‘Directory’ in the left-hand panel by assigning roles and permissions to your team members. You can also add aliases and alternative email addresses here.
- Security and authentication: Verify your domain and set up DKIM to help ensure the deliverability of the messages you send through your Workspace account. For added security, set up two-step verification.
- Email Signatures: While it’s not a Google Workspace exclusive feature, it's important to set it up if you’re using Workspace for business. Learn how to add signatures to your Gmail.
What features does a Google Workspace account offer?
If you’re working with Gmail and wondering how a Google Workspace account differs, you should know that the primary difference is that they’re intended for two different purposes.
Gmail offers user-friendly personal email management, whereas a Google Workspace account is tailored to business needs. With features like custom email addresses, branding becomes easy.
Google Workspace offers more collaboration tools than Gmail. However, if marketing through mass emails is your primary goal, there’s no better solution than partnering with YAMM. Learn how the CC feature compares with YAMM’s mail merge.
How much does a Gmail business account cost?
Google offers varied pricing plans to support businesses at all levels. The basic plan, Business Starter, costs $7.20 per user per month and includes 30GB of cloud storage per user with a custom business email.
The Business Standard plan, at $14.40 per user per month, enhances this with 2TB of storage per user. The Business Plus plan, at $21.60, provides 5TB of storage, advanced endpoint management, and enhanced security features.
Finally, if you’re a big company, go for the enterprise plan that offers customizable options with unlimited storage, advanced security, and compliance tools and is priced according to specific business requirements.
Is Google Workspace email HIPAA compliant?
Google Workspace is a platform designed to support HIPPA, which makes it suitable for businesses handling sensitive health information. To comply with HIPAA, Google offers a Business Associate Agreement (BAA) that companies must sign.
As a business owner, it’s important to always pick add-ons and apps with Google that also uphold Google’s commitment to compliance with HIPPA and other regulations.
Can I delete my Gmail business account?
Yes. Learn how you can delete your Gmail business account.
Using a Gmail business account? You should download YAMM
There you have it! You know how to sign up for a Gmail business account and how to get started with it. Since marketing and business go hand in hand, let us give you the final piece of the puzzle to complete your business setup.
For Google Workspace, there’s no better add-on than YAMM. YAMM allows you to send bulk marketing messages from within Gmail. You don’t have to learn a new platform at all.
What’s more, you can personalize these messages, send personalized attachments, and even see metrics for your campaigns to continually improve them as you progress. Meet Gmail’s best friend: YAMM!